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Case Studies / Business Process Optimization

University Improves Efficiencies and Customer Responsiveness through Business Process Transformation

Higher Education

Scope

  • An administrative department of a major university was experiencing increased work volumes and handling intervals.
  • Work assignment structure, manual work steps, and multiple handoffs created sub-optimal processes. Customer responsiveness and operational effectiveness suffered.

Results

  • Northridge was engaged to examine baseline operations, assess against best practices, identify improvement opportunities and create a roadmap for implementation.
    • Identified root cause of process issues by determining primary work drivers; analyzing y/y volume changes, with trends by month, team member and function; and examining metrics for processing intervals.
    • Designed process improvements to minimize manual steps, reduce handoffs, create a less paper-intensive environment and more effectively utilize existing system capabilities.
    • Created a “force to load” staffing model and redistributed work functions across team members to enable greater flexibility in handling peak periods and more effectively address backlogs.
    • Established improved tracking and reporting of performance metrics, creating superior management visibility.
  • Within two months of project completion, team role revisions and process changes were implemented and manual steps were reduced by 38% in Process A (shown in the graph to the left) which dramatically reduced backlogs and improved job satisfaction and customer responsiveness.

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